Executive Assistant

Executive Assistant

Specialization: Executive Assistant to the Executive Director of Operations

Position Type: Permanent full-time (40 hrs/week)

Location: West Campus, 17504 98a ave, Edmonton AB

Position Summary

This position provides high-level administrative and operational support to the Executive Director of Operations, ensuring the smooth and efficient functioning of day-to-day operational activities. This role is responsible for coordinating and executing a variety of administrative tasks and support functions to enable the Executive Director of Operations to work effectively and strategically. Key areas of responsibility include finance, facility, planning and budgeting, and team leadership support.

Role responsibilities:

Provide senior level administrative support for the Executive Director of Operations:

• Draft and edit correspondence, schedules, reports, memos and confidential material.
• Provide detailed calendar management.
• Prioritize inquiries and requests while troubleshooting conflicts with little guidance.
• Record, transcribe, and distribute minutes and create agendas.
• Research and preparation for internal and external committee work.
• Coordinate responses to insurance questions and claims.
• Coordinate the budget process calendar across departments from early stages to final approvals.
• Facilitate meetings regarding renovation projects, up to the beginning of the construction phase.
• Administer the process for initiating or revisiting policies.
• Ensure timely execution of the stewardship plan by all departments.

Other:

• Assist with payroll processing and related administrative tasks.
• Provide administrative support to Human Resources, including documentation, tracking, and onboarding tasks.

What will make you thrive:

• Must be able to sign and agree to Beulah's Statement of Faith, Staff Values, and Biblical Conduct.
• Aligned with Beulah's vision to awaken greater Edmonton to King Jesus.
• Strong oral and written communication, organizational, and time management skills.
• Proficient in Office 365, able to learn church specific software and other relevant applications.
• Proficient composing correspondence, managing information, and organizing a calendar.
• High degree of professionalism, judgment and discernment regarding confidential matters.
• Adaptable, flexible and accepting of change. Can work effectively without direct supervision.
• Excellent planning and organizational skills and can identify critical items for timely response.
• Primary spiritual gifts: administration and helps.

Qualifications:

• Candidates must be legally eligible to work in Canada before being hired.
• 5 years related experience working with senior leadership and Human Resources.
• Diploma or degree in Human Resources or related education.

Notice of Accommodation

If you require an accommodation during the recruitment process, please contact hr@beulah.ca.

Interested? Submit your resume and cover letter to hr@beulah.ca. No phone calls please. We thank all applicants for their interest; however, only those selected for an interview will be contacted.